Are vehicle repairs tax deductible? The answer to his questions yes, vehicle repairs are tax-deductible, especially if you use your vehicle for business or for work purposes.
How much can you deduct? Typically, with the IRS, requires vehicle owners to use the standard mileage deduction which gives vehicle owners the ability to deduct about 45 cents per mile.
When choosing the standard deduction, vehicle owners cannot deduct what are classified as individual expenses.
Besides being able to deduct some repairs to vehicles, most owners can also deduct the expenses that they incur during the process of owning a vehicle. These can include Towing and other expenses for operating a vehicle for the purpose of running a business.
How do deductions work?
Let’s say that you use your car half the time for business and the other half the time for personal use. In the eyes of the IRS, you can only deduct half of the repair costs to lower your personal tax liability.
Besides deducting half of the repair costs which come from owning a vehicle, you can also deduct some of the ongoing costs which typically come with owning a vehicle including fuel, oil, towing and other costs.
How do you deduct vehicle repairs from your taxes?
If you plan on deducting vehicle repairs from your taxes, you will need to use the actual expenses deduction method.
Besides tracking how many miles have you driven your vehicle for business, you should also create a folder that you can use for tracking repairs and other costs.
Update — IRS Revenue Procedure 2010-51 allows taxpayers to use the business standard
mileage rate to calculate the amount of deductions for automobiles used for hire, such
as taxicabs, effective Jan. 1, 2011.
FS-2006-26, October 2006
The Internal Revenue Service reminds taxpayers to become familiar with the tax law before deducting car- and truck-related business expenses.
Overstated adjustments, deductions, exemptions and credits of all types account for more than $30 billion in unpaid taxes annually, according to the IRS. In an effort to educate taxpayers regarding their obligation to file accurate tax returns, this fact sheet, the fifth in a series, explains the rules for deducting car and truck expenses.
Deductible Car and Truck Expenses
Ordinarily, expenses related to use of a car, van, pickup or panel truck for business can be deducted as transportation expenses. Use of larger vehicles, such as tractor-trailers, is treated differently and is not part of this discussion. In order to claim a deduction for business use of a car or truck, a taxpayer must have ordinary and necessary costs related to one or more of the following:
- Traveling from one work location to another within the taxpayer’s tax home area. (Generally, the tax home is the entire city or general area where the taxpayer’s main place of business is located, regardless of where he or she resides.)
- Visiting customers.
- Attending a business meeting away from the regular workplace.
- Getting from home to a temporary workplace when the taxpayer has one or more regular places of work. (These temporary workplaces can be either within or outside taxpayer’s tax home area.)
Expenses related to travel away from home overnight are travel expenses. These expenses are discussed in Chapter One of Publication 463, “Travel, Entertainment, Gift, and Car Expenses.” However, if a taxpayer uses a car while traveling away from home overnight on business, the rules for claiming car or truck expenses are the same as stated above.
It is important to note that costs related to travel between a taxpayer’s home and regular place of work are commuting expenses and are not deductible.
Taxpayers can choose to use either the standard mileage rate or actual expenses to compute their allowable business deduction. They may want to figure the deduction using both methods to see which provides a larger deduction.
Standard Mileage Rate Method
The standard mileage rate may be used to figure the deductible costs of a vehicle that is owned or leased. If a taxpayer wishes to use the standard mileage rate for a leased vehicle, it must be used for the entire lease period. In other words, a taxpayer must use the standard mileage rate for the first year a vehicle is available for business use in order to use the standard mileage rate in subsequent years.
The standard mileage rate is adjusted annually by the IRS to reflect changes in the cost of operating a vehicle. In some situations, it is adjusted during the year. The 2006 standard mileage rate of 44.5 cents per mile, as well as rates for previous periods, can be found at /taxpros/article/0,,id=156624,00.html.
The standard mileage rate is used in place of actual expenses. Taxpayers who choose the standard mileage rate may not deduct actual expenses, such as depreciation, lease payments, maintenance and repairs, gasoline (including gasoline taxes), oil, insurance or vehicle registration fees. Business-related parking fees and tolls may be deducted in addition to the standard mileage rate. Fees for parking at a taxpayer’s main place of business or tolls related to commuting to and from that main place of business are personal expenses which are not deductible.
The standard mileage rate cannot be used if the taxpayer:
- Uses the car for hire (such as a taxi).
- Uses five or more cars at the same time (as in fleet operations).
- Claims depreciation or a section 179 deduction (Publication 463, Chapter 4).
- Is a rural mail carrier who receives a qualified reimbursement (Publication 463, Chapter 4).
Actual Expenses Method
Actual car or truck expenses include:
- Lease payments
- Registration fees
- Garage rent
- Parking fees
These and other expenses are discussed in detail beginning on page 16 of Publication 463. If business use of the vehicle is less than 100 percent, expenses must be allocated between business and personal use. Only the business use percentage of each expense is deductible.
For example, if, based on records maintained by a taxpayer, total actual vehicle expenses for a given year are $2,500 and the vehicle is used 75 percent for business, the allowable deduction using the actual expense method is $1,875 ($2,500 x 75 percent).
It is important to keep complete records to substantiate items reported on a tax return. In the case of car and truck expenses, the types of records required depend on whether the taxpayer claims the standard mileage rate or actual expenses.
To claim the standard mileage rate, appropriate records would include documentation identifying the vehicle and proving ownership or a lease and a daily log showing miles traveled destination and business purpose.
For actual expenses, a mileage log helps establish business use percentage. Taxpayers should also retain receipts, invoices and other documentation to show cost and establish the identity of the vehicle for which the expense was incurred. For depreciation purposes, they need to show the original cost of the vehicle and any improvements as well as the date it was placed in service.
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